Location: Remote (will require flexibility to travel to Burlington from time to time)
Position Type: Full-Time
About Us:
Intellistaff is a leading recruitment firm specializing in providing tailored staffing solutions across a wide range of industries, with a particular focus on the public sector. We pride ourselves on connecting top talent with exceptional opportunities, offering customized, end-to-end recruitment services to meet the unique needs of our clients. With a deep understanding of government procurement and an unwavering commitment to excellence, Intellistaff has earned a reputation for delivering high-quality results with integrity and professionalism. Whether for contract, temporary, or permanent roles, we help businesses and professionals thrive in today’s competitive landscape. We are looking for a highly organized, technically savvy, and proactive Recruitment Administrator/Coordinator to join our team, primarily to support the Managing Partner in executing key tasks.
Job Description:
As a Recruitment Administrator/Coordinator, you will provide critical support to the Managing Partner in managing government contracts, maintaining client and candidate relationships, and ensuring the smooth execution of daily operations. This role requires not only excellent organizational skills and attention to detail but also strong technical acumen to manage systems, contracts, and financial tracking. The ability to figure things out independently, ask questions when needed, and manage multiple tasks in a fast-paced environment is essential.
Key Responsibilities:
- Provide direct administrative and technical support to the Managing Partner, assisting with day-to-day operations and projects.
- Assist in managing candidate and client contracts for government projects, ensuring all details are accurate and up to date, and leveraging technology for contract management.
- Help maintain and strengthen consultant and client relationships through phone and email communication on behalf of the Managing Partner.
- Organize and prioritize tasks to meet deadlines, managing contract renewals and project timelines efficiently.
- Ensure compliance with government procurement processes and requirements.
- Collaborate with the Managing Partner to resolve issues related to contracts or client relationships, and escalate when necessary.
- Manage financial tracking, reporting for contracts, and ensure accuracy in invoicing and expense monitoring.
- Utilize contract management software and other technology tools to optimize processes and maintain organized records.
- Continuously seek opportunities to improve operational efficiency and adopt new technology solutions where applicable.
Key Qualifications:
- Strong technical acumen, with the ability to quickly learn and navigate contract management software, financial tracking systems, and other technology tools.
- Strong attention to detail and exceptional organizational skills.
- Ability to independently solve problems and take initiative to figure things out.
- Comfortable asking questions and seeking clarification when needed.
- Financial acumen with experience in contract management and an understanding of government procurement.
- Excellent communication skills, both written and verbal, with the ability to build and maintain relationships on behalf of the Managing Partner.
- Experience in a fast-paced environment, preferably within recruitment, staffing, or government contracting.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and contract management systems.
- Knowledge of government procurement policies and regulations is highly desirable.
Why Join Us?
- Work closely with the Managing Partner and be an integral part of the leadership team.
- Be part of a collaborative and supportive team that values initiative and growth.
- Opportunity to work with a diverse range of clients and candidates.
- Professional development opportunities to grow within the role and firm.
If you’re an organized, technically skilled professional with strong problem-solving abilities and a desire to support key business operations, we’d love to hear from you. Apply today to join our team!
